How to Create the Perfect Employee Welcome Kit for Your Business

When running a business, there are few more exciting experiences than onboarding an employee. Getting a fresh face in can really reinvigorate your workplace environment. Besides providing a different perspective on tasks you might’ve been doing for years, they’ll also be bringing their unique personality into the mix.

To boost your new team member’s chances of success, however, it’s crucial to get the onboarding process right. This includes giving them the perfect onboarding experience and employee welcome kit.

If you’re wondering how you can go about putting together a welcome kit for your new hire, you’ve come to the right place. In this article, we’ll go over some concrete ways you can do just that and improve your onboarding process.

Introduce them to your Unique Workplace Culture

When a new employee joins a company, it’s vital that they quickly acclimate themselves to the workplace culture. As an employer, you can make this process much easier on your new hire through your welcome kit.

One way to do this is to include your company logo on some of the documents inside the welcome kit. You can do this with the help of an online logo maker. Psychologically, this helps them feel like a part of your organisation, and it also showcases your pride in your branding and all that this branding represents.

Another way of familiarising new employees with your company culture is to include an office map, a local guide or two for parking and lunch spots, and an employee handbook in every welcome pack. This document should outline your core values as a business, as well as some dos and don’ts that everyone working for the company needs to adhere to.

To create a healthy dynamic in the workplace, you need to make sure that everybody is on board with the business’ culture. This includes seasoned veterans and new hires alike. Ensuring your employees are introduced to your workplace culture with respect to its etiquettes, rules, and social atmosphere, can help ensure

Take Care of the Paperwork

Paperwork isn’t the most exciting part of onboarding a new member of the team, but it has to be done. We highly recommend including all the important documents your new employee needs to keep or sign in their welcome kit. These can include an official list of their benefits and compensation, confidentiality agreements, emergency contact forms and direct deposit forms.

By getting the paperwork out of the way early, you can avoid potential issues down the line. This also helps you avoid overwhelming your new colleague with reams of documentation in their first few weeks working with you, which allows them to focus on finding their feet instead. That, and being proactive with sorting out the onboarding documentation will add an extra level of reputability and organisation to your business, which can only improve first impressions for any new hire.

Include Personalised Gifts and Branded Merchandise

Yes, logistical considerations like training and employee contracts are vital – but a welcome kit shouldn’t be all about business. To build rapport with your new hire and start the working relationship off on the right foot, we highly recommend giving them a few special gifts when they join your company.

Because they’re just starting out, it’s natural that you don’t know each new employee’s tastes and preferences immediately. You can still make them feel special by including some branded merchandise like water bottles, stickers and notebooks. If you do know a little about your new hire, feel free to get them something a little more personal, like a poster or a book.

New hires want to know that their employers see them as people first and employees second. A fantastic way to demonstrate this is by giving them some great freebies along with their welcome kit.

Let Them Know Where They Can Find Help

Among the most important factors contributing to an employee’s success is the availability of support. This is doubly true if the employee has just joined your company. When welcoming a new hire, it’s vital to empower them to seek help and let them know exactly where they can find it.

When building a welcome pack, make sure to include the contact details of everyone who you think they might turn to for help. This can include their immediate manager, the HR department and the other employees in their department. Make sure to include your email addresses and contact numbers. You can also include your personal contact details so your new colleague knows how to get in touch with you if they need anything outside of office hours.

Include the Tools They Need to Succeed

During the onboarding process, it’s essential to get new employees up to speed with the tools they’ll be using over the course of their stay with your company. A welcome pack provides an excellent opportunity to give them their new equipment. This might include a company laptop, a keyboard and a mouse as hardware requirements, and then even logins or access codes for industry software or project management tools used by your enterprise.

After giving a new hire their tools, you should also walk your new recruits through how they can effectively use these tech resources. Make sure to provide every employee you welcome into the company as much support as you can to ensure that they can hit the ground running.

Design Employee Welcome Kits Tailored to your Enterprise

Welcoming an employee to your company is always guaranteed to be incredibly exciting. To make sure their onboarding goes as smoothly as possible, however, it’s essential to put together an employee welcome kit that contains everything they need to get started.

In this article, we’ve gone over some key tips to create the perfect welcome package. Utilise these suggestions to create welcome kits that are tailor-made to your business, ensuring that your new hires not only get the best welcome they could have hoped for, but also have all the assets they need to hit the ground running from day one.